Book a demoIntake to payment, without lifting a finger.
You focus on care. Kaizen handles everything else.
Referral arrives by fax
Kaizen classifies the incoming fax and attaches it to the right patient.
Eligibility verified
Kaizen signs into the payer portal and confirms coverage and authorization requirements.
Evaluation completed
Kaizen books the evaluation and files the completed note back into the chart.
Evaluation reviewed
Kaizen checks the chart against the payer’s medical policy and requests what is missing.
Authorization submitted
Kaizen fills out the payer’s authorization form and uploads the supporting records.
Authorization approved
Kaizen posts the approval and authorization number to the chart.
The clinic of the future, powered by Kaizen.
Referrals worked the hour they arrive, benefits verified before scheduling, authorizations chased to a decision, and providers enrolled with every payer. Four workflows, run end to end.
Every referral converts, within minutes
Every referral gets instantly processed and immediately scheduled, increasing conversion rates by 100%
Verify every benefit detail before scheduling
Coverage, copay, deductible, visit limits and authorization requirements, all confirmed before the visit.
Every follow-up chased until the answer lands
Portal checks every day, calls placed and held through, records sent on request, peer-to-peer booked.
Credential every provider
Rosters and payer enrollments stay current, so no payment falls between the cracks.
Research every stale claim to an outcome
Kaizen finds the claim in the payer portal, reads the denial codes, pulls the remittance, and hands back a claim that is paid, appealed, or scheduled for follow-up.
Live in a week. Better every week after.
We connect to the systems you already run.
Your EHR, your payer portals, your fax line and your clearinghouse. Nothing is replaced and nothing is migrated.
We learn how your team works today.
We interview your team on how the work gets done — every payer quirk, every workaround — so Kaizen runs your process, not a generic one.
Kaizen works with your team like a real employee.
It has its own mailbox. It asks your staff when it needs a call made, answers when they ask where a case stands, and picks a case back up when a payer writes weeks later.
Track the metrics that matter to you.
Referrals processed, approval rates, hours returned and dollars collected, reported every week.
Roll Kaizen out across your entire back office.
Note audits, claims research, mail processing, records requests, bill generation — each workflow hands over the same way the first one did.
Note audits
Documentation checked against payer policy before it becomes a denial.
Claims research
Stalled claims traced to the reason they stalled, with the appeal assembled.
Mail processing
Inbound mail and remittances sorted, read and filed to the right chart.
Medical records requests
Records chased across offices and portals until the file is complete.
Bill generation
Statements produced and reconciled against what the payer actually paid.
Denials and appeals
Denial reasons read, appeals drafted, and deadlines tracked to submission.
Credentialing
Applications, attestations and roster updates kept current across states.
Patient outreach
Scheduling, reminders and balance follow-up handled without a queue.
Note audits
Documentation checked against payer policy before it becomes a denial.
Claims research
Stalled claims traced to the reason they stalled, with the appeal assembled.
Mail processing
Inbound mail and remittances sorted, read and filed to the right chart.
Medical records requests
Records chased across offices and portals until the file is complete.
Bill generation
Statements produced and reconciled against what the payer actually paid.
Denials and appeals
Denial reasons read, appeals drafted, and deadlines tracked to submission.
Credentialing
Applications, attestations and roster updates kept current across states.
Patient outreach
Scheduling, reminders and balance follow-up handled without a queue.
Continuous improvement, starting today.
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